Privacy Policy
Octagnt (a product of Skillkeepr Inc.)
Effective Date: March 16, 2026
Octagnt is a product operated by Skillkeepr Inc. (“Skillkeepr”, “Octagnt”, “we”, “our”, or “us”). Skillkeepr Inc. provides the Octagnt platform and related services.
This Privacy Policy explains how we collect, use, process, and safeguard personal information when users access the Octagnt website, platform, and related services.
Octagnt provides software that assists recruiters, staffing firms, and employers in evaluating candidate information, validating professional claims, and generating structured hiring insights.
By accessing or using the Octagnt platform or services, you acknowledge that you have read and understood this Privacy Policy.
1. Information We Collect
Information Provided by Customers
Customers of Octagnt such as employers, recruiters, and staffing firms may upload candidate information to the platform. This may include:
- Candidate names
- Email addresses
- Phone numbers
- Resumes or CVs
- Work history
- Education history
- Professional profiles or URLs
- Skills and certifications
- Interview responses
- Screening answers or assessments
This information is provided by the customer and processed by Octagnt on the customer’s behalf.
Account and Customer Information
When organizations create an account we may collect:
- Name of account holder
- Company name
- Email address
- Phone number
- Billing information
- Login credentials
Usage and Technical Information
When users interact with the platform we may collect:
- IP address
- Device identifiers
- Browser type
- Operating system
- Platform activity logs
- System performance logs
This information is used to maintain security and improve system performance.
2. Voice Screening and Interview Processing
Octagnt may enable automated voice screening or interview questions when configured by the customer.
When these features are used:
- Voice calls may be recorded
- Audio responses may be transcribed
- Responses may be analyzed using automated systems
These recordings and transcripts may be stored as part of the candidate evaluation record.
Customers are responsible for ensuring candidates receive appropriate notice where required by law.
3. Call Recording Disclosure
Some features of the Octagnt platform may involve voice communication with candidates.
Where voice screening or interview calls are used:
- Calls may be recorded
- Audio responses may be processed and transcribed
- Recordings may be stored as part of the candidate evaluation record
Use of the platform for voice screening may require notification or consent depending on applicable laws in the caller’s or recipient’s jurisdiction.
Customers using Octagnt are responsible for ensuring compliance with call recording laws, including providing any required disclosures or obtaining consent before recording calls.
4. How We Use Information
Skillkeepr uses information collected through Octagnt to:
- Operate and provide the platform
- Generate candidate evaluation reports
- Verify candidate information and professional claims
- Detect fraudulent or inconsistent candidate data
- Improve hiring intelligence models
- Maintain system security
- Provide customer support
- Comply with legal obligations
Skillkeepr does not sell personal information.
5. Role as Data Processor
For candidate information uploaded by customers:
- Skillkeepr acts as a data processor or service provider
- The employer or recruiter acts as the data controller
Customers are responsible for ensuring candidate data has been collected and provided to Octagnt in compliance with applicable privacy laws.
6. Candidate Verification and Public Data Processing
To help validate candidate information, Octagnt may process publicly available professional information such as:
- Public professional profiles
- Public company records
- Public professional websites
- Professional directories
This information is used solely to support candidate verification and consistency checks within the platform.
Octagnt does not create independent candidate databases outside of information submitted by customers.
7. Artificial Intelligence and Decision Assistance
Octagnt uses artificial intelligence systems to assist customers in evaluating candidate information.
These systems may analyze:
- Resumes
- Skills and qualifications
- Interview responses
- Voice screening responses
- Public professional information
Outputs generated by the platform are decision-support tools only.
Octagnt does not make hiring decisions on behalf of employers.
All hiring decisions are made solely by the customer using their own judgment and hiring policies.
8. Automated Processing Transparency
Certain platform features involve automated analysis including:
- Resume parsing and skill extraction
- Candidate scoring based on defined evaluation criteria
- Fraud detection and anomaly identification
- Transcript analysis from voice screening
These processes generate insights intended to support recruiters and hiring teams.
Automated outputs should not be interpreted as final employment decisions.
Customers remain responsible for ensuring their hiring processes comply with applicable employment and anti-discrimination laws.
9. Human Oversight and Hiring Responsibility
Octagnt provides analytical tools designed to assist recruiters and hiring organizations in evaluating candidate information.
The platform is intended to support human decision-making and does not independently make employment decisions.
Customers using Octagnt remain solely responsible for all hiring, screening, and employment decisions made using the platform.
Octagnt does not determine whether a candidate should be hired, rejected, or advanced in a hiring process.
Customers are responsible for reviewing platform outputs and applying their own policies, professional judgment, and legal obligations when making hiring decisions.
Octagnt recommends that hiring organizations maintain human oversight throughout the hiring process and review automated insights before taking employment action.
10. Data Sharing
Skillkeepr may share information with:
- Service providers that support the platform including cloud infrastructure providers, voice processing providers, and analytics providers
- Customers who submitted the candidate information
- Regulatory authorities or legal authorities when required by law
- Successor entities in the event of a merger, acquisition, or corporate restructuring
Skillkeepr does not sell personal information.
11. Data Security
Skillkeepr implements safeguards designed to protect personal information including:
- Encryption in transit
- Access control systems
- Secure infrastructure providers
- System monitoring and audit logging
Despite these measures, no system can guarantee absolute security.
12. Data Retention
Information is retained only for as long as necessary to:
- Provide the services
- Maintain audit and verification records
- Comply with legal obligations
- Resolve disputes
Customers may request deletion of data stored within their accounts subject to contractual or legal requirements.
13. International Data Transfers
Skillkeepr operates globally and may process information in jurisdictions including the United States and Canada.
By using the platform, users acknowledge that information may be transferred and processed in these jurisdictions.
14. Cookies and Tracking Technologies
The Octagnt website may use cookies and similar technologies to:
- Enable core functionality
- Analyze website usage
- Improve performance
- Support marketing activities
Users may control cookie preferences through their browser settings.
15. Rights and Requests
Depending on applicable law, individuals may have rights to:
- Access personal data
- Request correction of inaccurate data
- Request deletion of personal information
- Object to certain processing
- Request data portability
Requests should generally be directed to the organization that originally collected the candidate information.
16. Changes to This Privacy Policy
Skillkeepr may update this Privacy Policy periodically.
Updates will be posted on the Octagnt website with a revised effective date.
17. Contact Information
For privacy inquiries please contact:
Skillkeepr Inc.
990 Biscayne Blvd Office 503
Miami FL, 33132
Email: privacy@skillkeepr.com